In today’s world, most people own at least one computer at which they spend a great deal of personal and working time. By doing so, they are generating a lot of important data and using often expensive programs to perform various tasks. So what happens when the computer hard drive, the part of the computer that stores all this data and the programs, decides to “crash” or quit working? That can be very devastating to the computer owner when it happens, as you may have guessed already.
What precautions can a computer user take to avoid losing all of their important data and software in the off-chance that their system goes down? Computer professionals recommend that users regularly back up their data to an outside source. This can be to a portable digital device like a disk, a flash drive or a website designed specially for storing data securely. Likewise, software can be backed up as well and here are some suggestions on how to best go about doing this periodically.
Keep a spare hard-drive
Some computers, including laptops, come with removable hard drives that can be exchanged with other removable hard drives. This can be especially convenient when you have to travel away from your business computer and need to carry with you all of your computer contents. But this can also be very useful when you back up your computer software and other large files that will probably be too large for a simple disk file or flash drive. Using the default windows backup process that your computer came with, you can install backups onto the removable hard drive and then keep it in a safe place just in case you ever need to restore these files to your exiting or another computer.
Utilize a backup software
There are several reliable software products out there on the market that can make a copy of any software applications you are using on your computer, plus any files and store them securely on an outside and secure, web-based server. The software essentially makes a carbon copy of your entire hard drive that can be accessed if needed. This is less expensive than buying an actual backup hard drive as well. This type of software is often referred to as “PC Recovery” software. Be sure to review the different types available before settling on one that will work for you.
If you are using a computer at your employers, chances are it is already connected to a central server. Any programs you download will also be copied to that server, including any files or work you process on your computer. In the case of a system crash, the IT administrators for your company can pull up your data and software and restore it to your new or repaired computer easily.
It is always a good idea to get in the habit of backing up your data on a regular basis. Use your windows operating system backup function to do this or follow the instructions set forth by your company IT department.